Copy-Team Ability ("Team Rollover")

Last Updated: Jul 30, 2018 09:10AM EDT
As an admin, you have the ability to copy a team from one program to another. This action can be handled from the Team tab of a particular program ("Manage > All Programs > Select Program > Teams"). 

Copying a team will transfer the team and its players to a new program, while leaving the original team and players in the existing program. When an admin selects to roll over a team, they will be able to indicate the team name, choose the program to copy in to, select the players that will be included in the copy, and select the coach/captain for the new team. The copy will enforce the existing membership and capacity rules for the new program. 

This feature was built to help optimize the registration process for returning teams - especially for programs where the captain/coach pays the entire registration fee. 

A few points to clarify about what happens when copying a team over: 
a. Every player on the team, including the captain/coach, will receive an email notification from the system indicating that their team will be copied into the new season. 

b. The registration form fields from the original program will not be copied into the new program. If you want your players (or parents) to fill out their registration form fields for the new season (assuming you do), the players will need to be directed to their dashboard where they can click on the registration settings link to enter the registration form fields. The link is standard (per program) and does not change based on user so you could send the direct link via the email tool.
c. The email copy may vary based on the price structure that is chosen. This is what the email looks like when the players pay their own fees (as opposed to the captain/coach paying the entire team fee):  

Subject: Registration Status for [Division Name Name]

Hi [Firstname],

You have registered for [Division Name] which starts [Start Date]. Your spot is PENDING until fees have been submitted.

View, or pay, your invoice:[Invoice Link]

Visit the program details page for more information:
[Program Link]

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