Calendar Event Check-in

Last Updated: Apr 17, 2018 03:40PM EDT
Use the Check-in Feature to track attendance at your events. Always have an accurate headcount of who made the game or practice and easily pull attendance reports for historical program data. 
 

Check-in Feature Tour

Enable Check-in for Calendar Events
Set Up Calendar Events for the Program
How to Check-In a Player or Staff
Email Notifications
Attendance Reporting

______________________________________________________________________________________

 

Enable Check-in for Calendar Events

1. Navigate to the desired Program

2. On the Program's Dashboard, click Settings > Preferences


3. Enable Check-in
Here you can also enable the RSVP feature.


5. Click 'Save Preferences' at the bottom of the page
______________________________________________________________________________________

 

Set Up Calendar Events for the Program

Once a program is created, it is time to create Calendar Events for each program. 

1. Navigate to the Program

2. On the Program's Dashboard, click 'Schedule'


3. Click the blue button, to add a New Event


4. Choose 'Event' to create Games, Tournaments, Scrimmages, Practices, Meetings, Classes, Camps, Leagues or Other types. 


5. Fill in the details of the Calendar Event and Click Add Event

______________________________________________________________________________________

 

How to Check-In a Player or Staff

As an Admin User

1. Navigate to the Program

2. On the Program's Dashboard, click 'Schedule


3. Find the Calendar Event that you need to Check-In participants to

4. Click the Check-in icon (Checkbox)


5. Here you can filter based on participants' RSVP response, Check-in Status, Team or Name

Check-in Page on Desktop


Check-in Page on Mobile


6. To confirm a participant or staff member has checked into the event click the 'Check In' button on desktop, or the grey question mark button on Mobile.

7. If you need to reverse a Check-in, click the 'Undo Check-in' button on desktop, and the green check mark button on mobile. 

Undo Check-in on Desktop


Undo Check-in on Mobile

 

As a registered Staff Member

1. Login to your LeagueApps Account

2. Click 'My Schedule' in the right side bar


3. Find the desired Calendar Event for Check-in

4. Click the Check-in button



5. Here you can filter based on participants' RSVP response, Check-in Status, Team or Name


6. Click the 'Check In' button to confirm a participant or staff member has checked into the event.

7. If you need to reverse a Check-in, click the 'Undo Check-in' button.
______________________________________________________________________________________

 

Email Notifications

When a Child is Checked-in for a Program, an email notification is automatically sent to the child’s parent, who has an account on LeagueApps. This notification feature offers improved participant tracking so that all members are accounted for during an event and so parents are aware of their child’s whereabouts.
 

______________________________________________________________________________________
 

Attendance Reporting


1. Navigate to Reporting > Attendance


2. Filter the report by specific Program, Program Type, Calendar Event Type or custom Date ranges.


3. This report is exportable to a .CSV file


4. Click on the value in 'Checked-in Attendees' to navigate to the program level check-in page, to see which participants attended. 

Read more about the Attendance Report.
support@leagueapps.com
https://cdn.desk.com/
false
desk
Loading
seconds ago
a minute ago
minutes ago
an hour ago
hours ago
a day ago
days ago
about
false
Invalid characters found
/customer/en/portal/articles/autocomplete?b_id=5413